Administrimi Financiar

Financial Administration is an up to date computerized accounting system that helps you in managing electronically your accounting activities.

Through its high performance, it is projected to:

• to save a lot of operational costs and manual efforts and to promote e paperless environment

• to better design your financial processes and deploy your resources in other value-added areas

• to establish standards in data storage, processing and reporting for all your employees or departments

• to improve your control quality over financial data

• to provide more timely and accurate information for planning and decision-making

More specifically this Software Solution includes the following:

• Initiation Actions Modules

• Cash Accounts Management Module

• Bank Account Management Module

• Inventory Accounts Management Module

• Income Accounts Management Module

• Expense Accounts Management Module

• Different Query Modules

• Closing Actions Module

• Final Statement Modules

It is produced according to the Accounting Albanian Law and all deriving regulations. The product includes the version for public and private institutions accounting management. The system has been applied successfully is some very important institutions and companies. It has a high flexibility in configuration being able so to match to a large variety of institution needs. Below there is a list of institutions where this product is already functioning :

Public Sector

1. Ministry of Education and Science

2. Obstetric Hospital

3. Ministry of Health

4. Water Resource Management Project

5. Regional Health Agency

6. National Guard

7. Diplomatic Corpse Service Directory

Private Sector

1. Nikolla Electonics (Sanyo Representative Office for Albania)

2. F.B.S (NEC Representative Office for Albania)

3. ABA

4. IMI Pharma

5. BNT Electronics (Toshiba and Fujitsu Siemens Representative Office for Albania)

This computerized system serves to manage in a documentary way and in details every accounting activity beginning from the Fiscal Period Initiation to the Closing Financial Records and Statements. The System has implemented a strong logic that doesn’t allow the user to perform any transaction without the appropriate documentary support.

The system performs input controlling processes that allow only for the predefined data ranges, types and formats to enter in the database. All kinds of data are entered only once. The system has incorporated in his programmed business logic as well as in his database the defined rules for assuring data integrity and reliability. 

The system keeps track of all stages of the transaction from beginning until the end. Every transaction effect is reflected on-line in the balance sheet and all other financial statements. It doesn’t allow for process replication and violates unacceptable data modification or deletion. All corrections are performed only in a documentary way. The system provides real-time warnings and messages with the needed information at any stage of the transaction. 

AF2000 provides the user with many predefined lists and structured information like the chart of accounts of the Albanian Accounting System, the list of documents that are used according to the Law and best Albanian Accounting practice helping him to easily customize the product according to his business needs. These elements can be modified if eventual changes in Albanian Accounting Law will occur. Moreover the system enables for budged preparation, modification and control through providing a Treasury interface. 

The System includes strong reporting capabilities. The user can ask for reports according to various criteria. The system offer reporting by groups of accounts, cost centers, inclusion or exclusion, “since the date”, “till the date”, “journal voucher” types. The system has the mechanism to check and run every report at the right time, only before or after a specific event has occurred.

The System is role based. Specific group of privileges over the information or over different processes can be assigned to every user. The system offers the possibility to establish specific access rights like entering/viewing/updating for specific data ranges.

For more information please contact us, either via e-mail at info@datech-soft.com

E-Pers

Human Resource Management System is a software solution aiming to manage personnel general and qualification information as well as help human resource managers in staff-related decision making.

This product is mainly valuable for companies or organizations that have a large number of employees or are expanded in a wide geographical territory. HRMS is intended to effectively perform in many areas of public administration as in Health System, Education System etc. Some of the public administrators and human resource specialists have shared with us their positive opinion that HRMS is a mature solution for government institutions or other geographically expanded companies in their initial stage of HumanResource System Computerization.

Technical and other features: 

The system uses strong rules in the registration and update of the departmental structure. Only specific users can create and update the records for the nomenclature of departments and functions. This organizational structure is codified and serves as a reference for all other information storage and retrieval.

One of the best features of the system is the capacity to organize the standard departments and functions structure in entities according to different criteria. This feature improves the reporting capacity of the system allowing the user to approach the information in various points of view.

Every staff member is registered, codified and stored according to the proper organizational structure creating so a strong linkage that facilitates his searching and retrieval in future activities. The system allows for partial information storage enabling the user to complete it later. Staff member information is organized in groups corresponding to general, education, post education qualification, work experience information etc. Anyway, this information is flexible, because the user can add, reduce or modify these groups according to his needs for data storage and reporting.

The system offers the possibility to control and appraise quantity and quality of recruited personnel standards over all organizational structure. The standards can be set and entered periodically in the system so that at any moment you can see through various reports the deviations from the established quotas or parameters. According to these reporting capacities the Human Resource Managers can develop their strategies and policies for improving the system. 

Searching and reporting capabilities is one of the strongest points of the system. The users can search data from various information groups. The reports include the viewing of the stored information according to the predefined criteria or the comparing of frequencies of given characteristics in various organizational structures. 

The searching and reporting modules make use of the entities created by the user in the Organizational Structure module. The system generates reports that allow the user to compare staff qualifications for different departments and to predefined standards.

The system enables the user to backup specific portions of the information according to the departments. There is a specific module in the system that performs the operation of database Export and Import. This feature allows for fast information collection in the central database while the information is entered in different department locations. 

One of the best features of the system is the possibility to easily navigate in the Organizational Structure. The user can navigate in different levels of the hierarchy and perform the operations he/she want e.g. perform a search, make an entry, update the information, perform a backup, generate a report etc.

E-Store

Inventory Management Application is a software solution aiming to maintain and manage the inventory system in commercial or manufacturing companies. This solution is having success in some of the biggest commercial companies in Albania.

The system performance is based in the recent accounting practice related to the management of the storehouses. The Albanian Chart of Accounts and the related established documents for running the inventory system are the basic resources of this application.

At the beginning of their work with the program the user can find a lot of flexibility in the configuration of the system.
The inventory items can be featured and grouped according to their characteristics, storehouses can be registered and managed as separate activities and the user is free to choose the accounts for the evidence of the financial records according to the type of activity. Moreover, the system enables the user to record the information about third parties and use it as a reference in the future transactions. 

All transactions performed by the system are managed through documents. The system has embedded a tracing system and warns the user about all kind of errors made during transaction processing. The system contains a business logic that enforces the user to follow the predefined stages in every transaction. If a transaction is not complete according to the predefined stages the system enables the user to view these transactions and complete the operation.

The system performs controls over input data, checking for the correct data range, data type and format. A specific module enables bar code processing. Once registered, an item's information can be managed through its bar code.

In the application logic are embedded triggers on specific procedures that prohibit erroneous transactions, i.e., generating a document before another required document, starting a process without generating the appropriate document or printing a report before another one is generated.

All documents are registered, stored, and regenerated by the system. During transactions the system performs a lot of automatic processes making easier and more comfortable user work. Inventory Incoming and outgoing processes are integrated in both cases with the value added tax effects. The system calculates in every moment the quantities, the incoming and outgoing prices and the total stored values.

The System integrates the inventory movements with cash receiving and payment activity. A specific module enables the user to generate basic cash entry and payment documents that correspond to the incoming or outgoing items. The user can view in every moment the inventory movement documents that have no corresponding cash entry or or payment voucher so that he/she can make an estimation of future duties and receivables. 

The system offers a lot of searching possibilities and specific accounting reports or statistical records. The main inventory books as the inventory movements journal, selling and purchasing book as well as other statistics on clients, suppliers, storehouses, inventory items, documents status etc, are the strongest point of this application program. 

AlbaLex

Alba Lex [Albanian Database of Legal Acts] is an application program that enables the fast and comfortable navigation within Albanian Legal Acts information.

The system offers the full database of Albanian Legislation published in the Official Gazzette since 1991 until present. Most of the main Government Institutions has purchased amounts of licences of Alba Lex. Our company guarantees the update of the database with the new Legal Acts at a resonible price, after they are published in the Official Gazzette.

Apart for the full text of Legal Acts our specialists have performed an exellent work in developing a suitable index. This index containins the most crutial elements of an Act making so possible the searching in various ways. 

The strongest point of the application is a class developed to easily navigate in a tree structure. The application contains different searching modules were the Albanian Legal Information can be browsed in different ways. The user can navigate the information starting from the:

• Year
• Type of Act
• Area of Application
• Institution of Origine

Also, the application allows for full text search and parametric search for the most important data.

The database structure enables to establish a relation between Acts. So, for every act, a link with Acts that changed it or Acts that are changed by him is established.

The user can evidentiate the current status of every act in the tree structure. Once the user has situated the Legal Act he/she can open the Act Information as he appears in the Official Gazzette. From here he/she can see all the dynamics of changes for this specific Legal Act.

Sistemi i Administrimit te Pagave

Payroll Management System is an application intended to manage the financial relationship between employees and the employer or more specifically the employees payment system. 

The application is customizable for government institutions as well as for private companies. This system is implemented in some government institutions as in Health or Education System and we are having positive feedback on its performance.

The system is based on the Albanian Law on Accounting and Albanian Civil Service. All processes are performed according to approved documents and accounting practices. The system enables the management and the combined management of employee records with standard records of Institution Compensation System. The system is flexible and, if necessary, allows for future changes in his reference records.

Through PMS the client can better plan his human resources and expenditures, can record any employee work attendance, can manage the financial records with Insurance, Health Benefits or Tax institutions, can improve the process of salary and payroll management.

In the system are recorded all referring data that will serve for the process of salary calculation as the week working days, working hours per week, maximum and minimum salaries, contributions on Insurance and Health Benefits, Income Taxation, bonuses, working holidays.

Any employee, before entering the payroll, goes through a predefined process where all his general information, his compensation information (salary and additional benefits) are entered and linked to the appropriate accounts of the Albanian Chart of Accounts. In the on going transaction of payroll preparation and closure all predefined accounts are affected automatically.

The processes of job admission, change in position or job dismissal are managed through documents. Any of this processes automatically influences the state of the initiated payrolls. The system enables the user to initiate, control or close the payroll preparation process. In a specific module the job supervisor can record everything about the employee job attendance.

In the system the initiated payrolls can be viewed separate :

• salary payroll 

• extra benefits payroll 

• bonuses payroll

• leaves payroll

The system stores every payroll which can be seen in the future. Every payroll or other document or list can be printed. A specific module is created to execute different queries where personnel and salary related reports provide adequate information for decision making. 

For more information please contact us, either via e-mail at info@datech-soft.com